WordPress User Roles and Permission Management Explained

Out of the box, WordPress includes up to six
different user roles. Understanding each one is key if you want
to protect your site and ensure your team of editors content creators work more effectively. Hi, WordPress enthusiasts, my name is Robert
and in this video, I’ll explain five of these roles in turn. I’ll also show you what the WordPress dashboard
looks from the perspective of each role. Let’s start with the Administrator. This is the role assigned to you when you
create a website. The administrator is at the very top of the
hierarchy. In most cases, there is only one, and they
can access all the functions of the WordPress backend. Administrators can do everything. This user role can, in part create, edit,
and delete any content, manage plugins and themes, edit code, delete or manage other
user accounts. Obviously, the administrator is the most powerful
user role and should rarely be assigned to any other account. If you give someone else this user role, you’re
essentially giving them the keys to the castle. So be careful! For multisite owners, the Super Admin role
is the one that has such capabilities. Now that I am logged in as the administrator,
let me create a new user with the editor role. Remember that you can give access to certain
people through your login page even if the “anyone can register” feature is disabled
in the general settings of your website. One of those people may be your copywriter,
set as your editor, who can receive an email once the account is created if this box is
checked. As the name of this user role suggests, an
editor is generally responsible for managing content and thus has a high level of access. They can create, edit, delete and publish
both pages and posts – even those belonging to other users. An editor can also moderate comments and manage
categories and links. However, they cannot make site-wide changes
such as adding plugins and themes or installing updates. Instead, they are responsible for overseeing
the work of authors and contributors. An author has far fewer permissions than editors. They cannot edit pages and are unable to alter
other users’ content. In addition, they lack any sort of administrative
capabilities. What they can do is create, edit, delete,
and publish their own posts, and upload media files. This makes their role pretty clear. Authors are responsible for creating content,
and nothing more. The contributor role is essentially a stripped-down
version of the author’s role. A contributor is only able to perform three
tasks – reading all posts, as well as deleting and editing their own posts. This role is quite limited since it doesn’t
enable users to publish posts or upload media files. However, it’s ideal for one-time and new
content creators. Subscribers have only one main capability
and their WordPress dashboard is usually incredibly bare. They can read all posts on the site, as well
as manage their own profiles. Normally, anyone can read posts without being
assigned a role, so not all sites will use this option. However, it comes in handy for subscription-based
sites, where you want to enable access to content only for certain people. Understanding the various user roles is important,
but so is knowing how to apply them correctly. Every site is a little different, but here
are a few tips for making the best use of this feature: Give each user only the level of access they
need. This is key for security, so no one can make
unapproved changes or delete content accidentally. Keep the number of user roles at the top limited. A solid rule of thumb is to stick with one
administrator and a few trusted editors. The Author role can be assigned to regular
content creators who have proven themselves, and new or one-time writers can simply be
given the contributor role. Try using plugins to customize your user roles. The default system is effective, but you may
benefit from a plugin to enhance its functionality. User role plugins enable you to create your
own specialized roles, alter the existing ones, and more. I recommend starting with the aptly-named
User Role Editor. And always remember – when in doubt, it’s
better to assign too few permissions than too many. Make sure you understand the five, sometimes
six basic user roles in WordPress, and what each is capable of. Then, you can follow a few simple techniques
to take advantage of this feature.

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